Managed Automation by XHQ

Your team is drowning in busywork. Xcelerator makes it disappear.

Xcelerator is a managed automation system that runs your lead follow-up, onboarding, and reporting for you. We build it, we monitor it, we keep improving it. You watch the bottlenecks vanish without lifting a finger or adding a hire.

Done for you, end to endMonitored and optimizedNo technical lift for your team
Xcelerator · Running
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New lead captured
Followed up automatically in 90 seconds
done
New client signed
Onboarding sequence sent and scheduled
done
End of week
Performance report built and delivered
done
This week 312 tasks handled0 staff hours spent
The hidden tax

Every manual task is time you are paying for twice.

Once when your team does it by hand, and again in the leads, follow-ups, and hours that slip through the cracks. Xcelerator closes those gaps automatically, so your people get back to the work only they can do.

20+ hrs
a week on repetitive work
that a typical small team spends on tasks software could handle.
5 min
to reach a lead before it cools
most go to whoever responds first, and manual follow-up rarely wins that race.
0
new hires required
the system absorbs the load you were about to hire for.
How it works

We build it. We run it. You forget about it.

Xcelerator is fully managed. You are not buying software to figure out, you are handing off the busywork.

01

We audit and map

On a short call we find the workflows quietly costing you the most time and money, then prioritize the highest return first.

02

We build and connect

We build the automation across the tools you already use. Nothing new for your team to learn, nothing for them to maintain.

03

We monitor and optimize

It runs hands free, and we keep tuning it as you grow. When something can work better, we improve it before you notice.

Managed means managed. Once it is live, the system runs and improves without pulling your team off their real work.
The rollout

From audit to autopilot in weeks, not months.

A clear, fast path from the first call to a system running your busywork on its own.

Phase 1
Audit
Days 1 to 3

We map your workflows and pinpoint the highest-return automation to build first.

Phase 2
Build
Week 1 to 2

We build and connect it across the tools you already use, with nothing for your team to learn.

Phase 3
Launch
Week 2

It goes live and starts handling real work while you watch the first tasks run themselves.

Phase 4
Optimize
Ongoing

We monitor, tune, and expand the system as you grow, so it keeps getting better.

The cost of doing it by hand

See what manual work is costing you.

Move the sliders to match your business. This is the money and the hours your operation gives up every month to work that could run itself.

You are losing about
$7,897
That is $94,764 a year, and 130 hours every month your team could spend elsewhere.
Best fit: Scale
Xcelerator Scale is $2,500/mo. Automating even part of this pays for itself.
Return on Xcelerator: 3.2x the monthly fee
Estimates use your inputs. Most of this is recoverable once the work runs itself. We confirm the real numbers on your audit call.
Plans

Three ways in. Meet your operation where it is.

Every plan is fully managed and includes the build, monitoring, and ongoing optimization. You pick the scope, we run it.

Launch
Automate your first painful workflow
$1,200/mo
+ $2,500 one-time build
  • One high-impact workflow automated
  • Built across the tools you already use
  • Monitoring and monthly optimization
  • Monthly performance report
  • Email support
Most chosen
Scale
Connect the workflows that run your business
$2,500/mo
+ $4,500 one-time build
  • Up to three connected workflows
  • Lead follow-up, onboarding, and reporting
  • Cross-tool integrations
  • Biweekly optimization
  • Monthly strategy review
Command
Systematize your entire operation
$4,500/mo
+ $7,500 one-time build
  • Unlimited core workflows
  • End-to-end operations systematized
  • Continuous optimization
  • Dedicated automation strategist
  • Real-time KPI dashboard and quarterly roadmap

Most clients recover the entire monthly fee in reclaimed hours alone, usually within the first month.

Get started

Book your automation audit.

A short call where we map your biggest time drains and show you exactly what we would automate first. No pressure, no obligation, and you leave with a clear plan either way.

  • We map your workflows and find where the time and money leak.
  • We pinpoint the highest-ROI automation to build first.
  • You get a clear plan and price, no jargon and no hard sell.

Prefer we reach out?

Tell us a little and we will come prepared with ideas for your business.

We respond within one business day.

Questions

What businesses ask before getting started.

Do we need anyone technical on our side?+

No. Xcelerator is fully managed. We build, connect, and maintain everything. Your team keeps working the way they always have, just without the busywork.

Will this replace our staff?+
What about the tools we already use?+
How quickly is it running?+
What is the commitment?+

Stop paying for work software should do.

Book your automation audit and see what your operation looks like running itself.

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© 2026 XHQ Systems. Xcelerator is a product of XHQ Systems.Built for financial services, medical practices, and concierge businesses.